Overview
The Brothers HVAC Solutions LLC is a heating and cooling business based in Yonkers, NY. After forming his LLC, the owner discovered he still needed to complete the mandatory New York LLC newspaper publication requirement.
He found our service, reached out in Spanish, and asked if we could handle the entire process for a flat fee. We confirmed his details, took over the publication work, and delivered a smooth, start-to-finish experience.
This case study outlines exactly how we completed his Westchester County publication — including newspapers, affidavits, and the final state filing.
Customer Situation
The customer came to us with a clear set of needs:
- LLC filed: July 22, 2025
- Initial awareness: Originally unaware of the NY publication law
- Service request: Wanted the entire process handled for him
- Language preference: Preferred communication in Spanish
- Location requirement: Needed Westchester County-approved newspapers
- Pricing expectation: Wanted a single all-inclusive price with no hidden fees
Why He Chose LLC Publishers
The customer told us he found our service through ChatGPT and wanted someone who could take over everything so he didn't have to deal with newspapers or state paperwork.
This is exactly what we specialize in — handling the entire NY LLC publication process from start to finish, so business owners can focus on running their business.
Text message exchange showing our bilingual support during the publication process
Our Process
We managed the complete publication process on his behalf:
Step 1: Verified LLC Information
We confirmed his:
- Exact LLC name
- Filing date
- Business address
- Westchester County as his office location
- Articles of Organization (customer provided a copy)
This ensures the published notices match state records exactly.
Step 2: Selected Westchester-Approved Newspapers
We chose newspapers authorized for Westchester County and prepared the required legal notices.
We then scheduled his ads to run for 6 consecutive weeks — the requirement under NY LLC Law §206.
Step 3: Monitored All Weekly Publications
During the run period, we:
- Verified each appearance
- Ensured uninterrupted weekly publication
- Provided updates when he requested status checks
- Answered questions in Spanish for clarity and convenience
Step 4: Obtained Official Notarized Affidavits
Once all publications finished, both newspapers issued their affidavits.
We received:
- Daily newspaper affidavit
- Weekly newspaper affidavit
We sent copies to the customer for his records.
Step 5: Filed With the New York Department of State
We prepared and submitted his:
- Affidavits
- Required DOS filing form
The Department of State then issued his Official Filing Receipt (Certificate of Publication).
Delivering the official NY State filing receipt to complete the publication requirement
We delivered this document to the customer by email. This completes the entire legal requirement.
Timeline
His project followed the standard Westchester County timeline:
| Phase | Duration | What Happened |
|---|---|---|
| Day 1 | Start | Order received, LLC info verified, notices prepared |
| Week 1-6 | 6 weeks | Notices published in both newspapers |
| Week 7 | 1 week | Newspapers issued affidavits |
| Week 8 | 1 week | We submitted final state filing |
| Final | Complete | Customer received official Filing Receipt from NY State |
He did not need to interact with newspapers or the State at any point.
Result
The Brothers HVAC Solutions LLC is now:
- Fully compliant with New York State LLC publication law
- In possession of all required affidavits
- Issued an official Certificate of Publication
- Cleared to operate without late fees or dissolution risks
This job was completed for our flat $395 all-inclusive Westchester rate — which covers all newspapers, affidavits, and the final state filing.
Frequently Asked Questions
How long does Westchester County LLC publication take?
The standard timeline is approximately 8 weeks from start to finish. This includes 6 weeks of newspaper publication, obtaining affidavits, and filing with the NY Department of State.
How much does Westchester LLC publication cost with LLC Publishers?
Our all-inclusive Westchester County rate is $395. This covers both newspapers, all affidavits, and the final state filing — no hidden fees.
Can LLC Publishers communicate in Spanish?
Yes! We provide bilingual support in English and Spanish. This customer preferred Spanish communication, and we handled all his questions and updates in his preferred language.
Do I need to contact the newspapers myself?
No. We handle all newspaper coordination, scheduling, and communication on your behalf. You never need to contact the newspapers directly.
What happens if I miss the 120-day publication deadline?
If you miss the deadline, your LLC can be suspended by New York State, which prevents you from legally conducting business. We recommend starting the process as soon as possible after forming your LLC.