Sullivan County NY LLC Legal Notice Guide

Complete Guide to Sullivan County LLC Publication

If you recently formed an LLC in Sullivan County, New York, you're required by state law to publish a legal notice announcing your LLC's formation in two approved newspapers for six consecutive weeks.

This isn't optional—it's mandated by Section 206 of the New York Limited Liability Company Law. Miss the 120-day deadline, and your LLC's authority to conduct business will be suspended.

Sullivan County has specific requirements that differ from other New York counties, particularly in how you identify approved newspapers. This complete guide walks you through every step of the Sullivan County LLC publication process, from finding approved newspapers to filing your Certificate of Publication.

In this guide you'll learn:

• Why Sullivan County doesn't list approved newspapers online (and how to find them)
• Exact costs for Sullivan County LLC publication in 2025
• Step-by-step process from formation to compliance
• Common mistakes Sullivan County LLC owners make
• How to avoid suspension and stay compliant
• Timeline expectations and deadline management

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Understanding NY LLC Publication Law (Section 206)

Before diving into Sullivan County specifics, it's important to understand the statewide requirement.

What the Law Requires

New York Limited Liability Company Law Section 206 requires all newly formed LLCs to:

1. Publish a notice of formation in two newspapers
   • One must be a daily newspaper
   • One must be a weekly newspaper
2. Use only newspapers approved by the County Clerk in your LLC's county
3. Publish once per week for six consecutive weeks in both papers
4. Collect affidavits of publication from both newspapers after completion
5. File a Certificate of Publication with the NY Department of State
6. Complete everything within 120 days of your LLC's formation date

Failure to comply results in automatic suspension of your LLC's authority to conduct business in New York until you cure the deficiency.

Why This Matters for Sullivan County LLCs

If your LLC's principal office address (as listed in your Articles of Organization) is in Sullivan County, you must:

• Use newspapers approved specifically by the Sullivan County Clerk
• Cannot use newspapers from other counties (even neighboring ones, unless Sullivan County has no designated papers)
• Must follow Sullivan County Clerk's specific designation list

Critical: Publishing in non-approved newspapers doesn't satisfy the legal requirement, even if they're widely read or less expensive. You'd have to redo the entire six-week process in approved papers.

Learn more about NY LLC publication requirements →

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Sullivan County's Unique Newspaper Approval Process

Here's where Sullivan County differs from many other New York counties.

Most Counties Post Lists Online—Sullivan County Doesn't

Many New York counties maintain online lists of approved newspapers for LLC publication:

• New York County (Manhattan) posts approved papers on their clerk website
• Albany County provides a downloadable PDF
• Erie County lists approved publications online

Sullivan County does not maintain a public online list.

As of November 2025, there is no official approved newspaper list on the Sullivan County website or County Clerk's page.

Why No Online List?

This is completely normal and doesn't indicate any problem. Many counties prefer to:

• Provide current information by phone to ensure accuracy
• Avoid outdated online information if newspaper approvals change
• Give personalized guidance based on your specific LLC situation
• Prevent confusion with newspapers that may have lost approval

The solution is simple: Call the Sullivan County Clerk's Office directly to get the current approved newspaper list.

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How to Find Sullivan County's Approved Newspapers

Follow these steps to identify which newspapers you must use for your Sullivan County LLC publication.

Step 1: Gather Your LLC Information

Before calling the County Clerk, have this information ready:

• Your LLC name (exactly as filed)
• Formation date (when your Articles of Organization were filed)
• Your LLC's principal office address in Sullivan County
• Filing receipt or DOS confirmation (helpful but not always required)

Step 2: Contact Sullivan County Clerk's Office

Sullivan County Clerk's Office 📞 Phone: (845) 807-0411 🌐 Website: sullivanny.us/Departments/Clerk 📍 Address: 100 North Street, Monticello, NY 12701

Office Hours: Monday-Friday, 9:00 AM - 5:00 PM (verify current hours)

Step 3: Ask the Right Questions

When you call, clearly state your purpose:

"I recently formed an LLC in Sullivan County and need to complete the Section 206 publication requirement. Can you please tell me which newspapers are currently approved for LLC legal publication—both the daily and weekly newspapers?"

They will provide you with:

• The name of the approved daily newspaper
• The name of the approved weekly newspaper
• Contact information for each paper (if available)

Write down this information immediately. These are the only newspapers you should use.

Step 4: Verify Details

Before ending the call, confirm:

• "Are there any other requirements specific to Sullivan County?"
• "Is there anything else I need to know about the publication process?"
• "Can I call back if I have questions when submitting to the newspapers?"

Tip: County Clerk staff are usually helpful and familiar with this process. Don't hesitate to ask for clarification.

What to Expect

Based on typical Sullivan County designations, you'll likely be directed to:

• A Sullivan County or regional daily newspaper (such as Sullivan County Democrat or Times Herald-Record)
• A local weekly publication serving Sullivan County

Important: The specific newspapers may change over time, which is why calling for current information is critical.

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Sullivan County LLC Publication Costs (2025)

Understanding the total cost helps you budget accurately for your LLC's compliance.

Newspaper Publication Fees

Sullivan County typical publication cost: $495 total

This includes:

• Daily newspaper publication (6 weeks): ~$280
• Weekly newspaper publication (6 weeks): ~$215

Why this cost?

Sullivan County sits in the mid-Hudson Valley region with moderate newspaper rates—more expensive than rural upstate counties like Albany ($295), but significantly less than New York City or Nassau County ($595+).

New York State Filing Fee

Certificate of Publication filing fee: $50

This is a fixed state fee for all counties when you file your Certificate of Publication with the NY Department of State.

Expedited options:

• Standard processing: $50 (2-4 weeks)
• 24-hour expedited: $125 total ($50 + $75 expedite fee)
• Same-day expedited: $200 total ($50 + $150 expedite fee)

Total DIY Cost

Total out-of-pocket (do-it-yourself): $545

• Newspaper publication: $495
• State filing: $50

Professional Service Cost

With LLC Publishers: $695 all-inclusive

Includes:

• Sullivan County Clerk contact and newspaper identification
• Coordination with both approved newspapers
• Six-week publication management
• Affidavit collection from both papers
• Certificate of Publication completion and filing
• Deadline tracking and compliance guarantee

Service saves you: 10-15 hours of coordination, phone calls, follow-up, and administrative work.

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Step-by-Step: Complete Sullivan County LLC Publication

Follow this detailed process to ensure full compliance with Section 206 in Sullivan County.

Step 1: Understand Your Deadline

You have 120 days from your LLC's formation date to complete the entire publication process and file your Certificate of Publication.

Calculate your deadline:

• Formation date: [Date on your filing receipt]
• Add 120 days
• Mark this deadline in your calendar

Example: LLC formed June 1, 2025 → Deadline is September 29, 2025

Recommended timeline:

• Weeks 1-2: Identify newspapers and submit notice
• Weeks 2-7: Six weeks of publication
• Week 8: Collect affidavits
• Week 9: File Certificate of Publication
• Buffer: Finish by day 100 to allow for processing

Don't wait until week 16. Give yourself plenty of buffer for unexpected delays.

Learn what happens if you miss the deadline →

Step 2: Contact Sullivan County Clerk (Detailed Above)

Follow the process in "How to Find Sullivan County's Approved Newspapers" to identify your required newspapers.

Step 3: Prepare Your Publication Notice

Your publication notice must include these specific elements required by Section 206:

Required elements:

1. LLC name (exactly as appears in Articles of Organization)
2. Articles filing date (effective date)
3. County (Sullivan County, New York)
4. Principal office address (street address in Sullivan County)
5. Secretary of State designation (standard language: "The Secretary of State is designated as agent upon whom process may be served. The address to which the Secretary of State shall mail process is: [address]")
6. Registered agent (if applicable): Name and address
7. Business purpose (general character of business)
8. Dissolution date (if applicable)

Format options:

• Option 1: Publish your complete Articles of Organization
• Option 2: Publish a condensed notice with all required elements (recommended—shorter and sometimes cheaper)

Sample condensed notice:

Notice of Formation of [YOUR LLC NAME] Articles of Organization filed with the Secretary of State of New York on [DATE]. Office located in Sullivan County. The Secretary of State is designated as agent upon whom process may be served and shall mail process to: [YOUR ADDRESS]. Purpose: any lawful business.

Tips:

• Use exact LLC name spelling from your Articles
• Double-check all dates and addresses
• Keep language clear and concise
• Ask newspapers if they have specific format requirements

Step 4: Submit to Both Approved Newspapers

Contact each newspaper separately with your publication notice.

What to provide:

• Your prepared publication notice text
• Your contact information
• Payment information

What to ask:

• "What is the total cost for six consecutive weekly publications?"
• "When will the first publication run?"
• "How will I receive the affidavit of publication after completion?"
• "Do you need any additional information from me?"

Payment: Most newspapers accept:

• Credit card (over phone or via invoice)
• Check (may delay start of publication)
• Online payment portal

Confirmation:

• Get written confirmation of publication dates
• Note the newspaper's contact person
• Save all receipts and correspondence
• Confirm affidavit delivery method (mail, email, pickup)

Step 5: Monitor the Six-Week Publication

During the six weeks:

• Watch for your notice in each newspaper's legal notices section
• If you miss seeing your notice in any week, contact the newspaper immediately
• Keep copies of each published notice (many newspapers provide these digitally or you can save physical copies)
• Track which weeks have been completed

What if there's an error?

• Contact the newspaper immediately if you spot mistakes
• Minor errors (typos in non-critical areas) may not require republication
• Major errors (wrong LLC name, wrong address) may require starting over
• Newspapers may correct and rerun at no cost if the error was theirs

Step 6: Collect Affidavits of Publication

After the sixth and final publication, each newspaper will provide an Affidavit of Publication.

What's an affidavit? A notarized legal document from the newspaper stating:

• Your LLC name
• The dates your notice was published
• Confirmation of six consecutive weekly publications
• Newspaper name and county

How you'll receive them:

• By mail (most common)
• Email (PDF)
• In-person pickup

Verify affidavits include:

• Correct LLC name
• All six publication dates listed
• Sullivan County mentioned
• Notary stamp and signature
• Newspaper's official letterhead

Keep originals. You'll need to submit these to the NY Department of State.

Step 7: Complete Certificate of Publication Form

Form name: Certificate of Publication (DOS-1708-f)

Download from: NY Department of State website

What to include:

• LLC name (exactly as filed)
• County (Sullivan County)
• Date Articles were filed
• Names of both newspapers
• Dates of first and last publication in each paper

Tips:

• Type the form if possible for clarity
• Use black ink if handwriting
• Double-check all information against your affidavits
• Sign where required

Step 8: Assemble Your Filing Package

Your package to NY Department of State must include:

1. ✅ Completed Certificate of Publication form
2. ✅ Original affidavit from daily newspaper
3. ✅ Original affidavit from weekly newspaper
4. ✅ Copies of published notices (tear sheets/snippets from each paper—helpful but not always required)
5. ✅ Filing fee payment ($50 check or money order)

Payment instructions:

• Make check/money order payable to: "Department of State"
• Write your LLC name on the check memo line
• Include your return address for confirmation

Step 9: Mail to NY Department of State

Send via trackable mail to:

NY Department of State Division of Corporations One Commerce Plaza 99 Washington Avenue Albany, NY 12231

Mailing tips:

• Use certified mail or tracked shipping
• Keep copies of everything you send
• Note the date you mailed
• Save tracking information

Expedited processing: If you need faster processing and are willing to pay extra:

• Include additional expedited fee ($75 for 24-hour or $150 for same-day)
• Mark envelope "EXPEDITED" clearly
• Follow Department of State expedited submission instructions

Step 10: Confirm Filing and Maintain Records

Wait for confirmation:

• Standard processing: 2-4 weeks
• Expedited: 24 hours to 1 week depending on option

You'll receive:

• Filed Certificate of Publication (stamped by Department of State)
• If your LLC was suspended, authority is now restored

Maintain these records permanently:

• Filed Certificate of Publication
• Both original affidavits
• All newspaper receipts and invoices
• Copies of published notices
• Correspondence with County Clerk and newspapers

Why keep records?

• Prove compliance to lenders, investors, partners
• Required for some business transactions
• Helpful if questions arise years later
• Potential tax deduction documentation (consult your tax advisor)

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Common Mistakes to Avoid in Sullivan County

Learn from others' errors and ensure smooth compliance.

Mistake 1: Using Newspapers Without Calling County Clerk

The error: Assuming you can use any Sullivan County newspaper or searching online for "Sullivan County newspapers"

Why it's wrong: Only County Clerk-designated newspapers satisfy Section 206. Non-approved papers don't count, even if they're local and well-known.

The fix: Always call Sullivan County Clerk's Office for current approved newspaper list before publishing.

Mistake 2: Waiting Too Long to Start

The error: Waiting until day 90 or later to begin the publication process

Why it's wrong: You need 6+ weeks for publication, plus time to collect affidavits and file with the state. Starting late risks missing the 120-day deadline.

The fix: Start within the first 2 weeks after formation. Aim to complete by day 100 to allow buffer time.

Mistake 3: Publishing Incomplete Notices

The error: Omitting required elements like registered agent, business purpose, or Secretary of State designation

Why it's wrong: Incomplete notices don't satisfy Section 206 requirements. You may have to republish correctly.

The fix: Use a checklist of all required elements before submitting to newspapers. When in doubt, include more information rather than less.

Mistake 4: Not Tracking Publication Weeks

The error: Assuming the newspaper will handle everything without your verification

Why it's wrong: Newspapers can make mistakes (skip a week, publish wrong notice, etc.). If you don't catch it during the process, you might discover the problem after it's too late to correct easily.

The fix: Check each paper weekly to confirm your notice appears. Keep copies of each published notice.

Mistake 5: Losing Affidavits or Receipts

The error: Not keeping organized records of affidavits, receipts, and correspondence

Why it's wrong: You'll need these documents to file your Certificate. Lost affidavits may require re-requesting from newspapers (fees may apply).

The fix: Create a dedicated folder (physical or digital) for all LLC publication documents from day one.

Mistake 6: Incorrect LLC Name or Address

The error: Publishing a notice with misspelled LLC name or wrong address

Why it's wrong: The publication must match your filed Articles of Organization exactly. Significant errors may require republication.

The fix: Copy your LLC name and address exactly from your Articles. Triple-check before submitting to newspapers.

Mistake 7: Assuming Online Publication Is Enough

The error: Thinking that because your LLC is searchable online, you don't need newspaper publication

Why it's wrong: Section 206 specifically requires printed newspaper publication. There is no digital substitute or exemption.

The fix: Accept that newspaper publication is mandatory and budget accordingly.

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Sullivan County LLC Publication Timeline

Here's what a typical Sullivan County LLC publication process looks like from formation to compliance.

Real Example: Catskill Consulting LLC

Formation: June 1, 2025 120-Day Deadline: September 29, 2025

Week 1 (June 1-7):

• June 1: Articles of Organization filed, LLC officially formed
• June 3: Called Sullivan County Clerk, obtained approved newspaper list
• June 5: Prepared publication notice with all required elements

Week 2 (June 8-14):

• June 9: Contacted both approved newspapers
• June 10: Submitted notice and payment to daily newspaper ($280)
• June 11: Submitted notice and payment to weekly newspaper ($215)
• June 12: Received confirmation—publications will run weeks of June 15, 22, 29, July 6, 13, 20

Weeks 3-8 (June 15 - July 27):

• Notice publishes once weekly for six consecutive weeks in both papers
• Owner checks each paper weekly to confirm publication
• Saves copy of each published notice

Week 9 (July 28 - August 3):

• July 28: Received affidavit from daily newspaper via mail
• July 30: Received affidavit from weekly newspaper via email (printed for filing)
• August 1: Completed Certificate of Publication form
• August 2: Assembled filing package (Certificate + both affidavits + $50 check)

Week 10 (August 4-10):

• August 4: Mailed package via certified mail to NY Department of State
• Received tracking confirmation

Week 12 (August 18-24):

• August 20: Received filed Certificate of Publication from Department of State
• LLC is now fully compliant—well before September 29 deadline

Total time: 11 weeks from formation to completion Total cost: $545 ($280 + $215 + $50) Buffer before deadline: 5+ weeks

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Frequently Asked Questions

Can I choose any newspapers in Sullivan County?

No. You must use the specific newspapers designated by the Sullivan County Clerk for legal notices under Section 206. Call the Clerk's Office at (845) 807-0411 to get the current approved list.

Why doesn't Sullivan County post approved newspapers online like other counties?

Many counties prefer to provide current information by phone to ensure accuracy and prevent confusion from outdated online lists. This is a common practice and simply requires a quick phone call to the Clerk's Office.

How much does LLC publication cost in Sullivan County?

Total DIY cost is approximately $545 ($495 for both newspapers + $50 state filing fee). Professional services like LLC Publishers charge $695 all-inclusive, which includes all newspaper coordination, filing, and compliance management.

Can I use newspapers from neighboring counties like Orange or Ulster?

Only if Sullivan County has no designated newspapers (which is unlikely). Generally, you must use Sullivan County's designated newspapers. The County Clerk will tell you if using neighboring county newspapers is permitted in your situation.

What if I can't afford publication right now?

You have 120 days to complete the requirement. Budget and save during the early weeks if needed, but don't skip publication—the business suspension that results from non-compliance is more costly than the publication fees. Some services offer payment plans.

Do I need a lawyer to complete Sullivan County LLC publication?

No. The process is administrative and can be completed yourself by following the steps in this guide. However, many LLC owners hire publication services to save time and ensure compliance.

How long does the entire process take in Sullivan County?

Expect 8-12 weeks total from start to finish:

• Week 1-2: Identify newspapers, submit notice
• Week 2-7: Six consecutive weeks of publication
• Week 8: Collect affidavits
• Week 9: File with Department of State
• Week 10-12: State processing

Start early to avoid deadline pressure.

What happens if I miss the 120-day deadline?

Your LLC's authority to conduct business in New York is automatically suspended. You can cure the suspension by completing publication (even late) and filing your Certificate. Your authority is restored once the state processes your filing.

Read more about missed deadlines →

Can I do publication before filing my Articles of Organization?

No. You must first file your Articles and receive confirmation of your LLC's formation date. The publication deadline begins on your formation date.

Will the newspapers know what to publish?

Not automatically. You must provide them with your publication notice containing all required elements (LLC name, address, filing date, business purpose, etc.). Some newspapers have templates, but you're responsible for providing accurate information.

Do I need to publish my full Articles of Organization or can I use a summary?

Either works. Most LLCs use a condensed notice containing all legally required elements—it's shorter, clearer, and sometimes less expensive.

Are publication costs tax-deductible?

Publication costs are generally considered business formation expenses. Consult your tax advisor about whether these can be deducted, amortized, or capitalized according to your specific tax situation.

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Why Choose LLC Publishers for Sullivan County Publication

We make Sullivan County LLC publication simple, compliant, and stress-free.

What We Handle For You

✅ Sullivan County Clerk contact – We call the Clerk's Office and identify current approved newspapers

✅ Newspaper coordination – We contact both newspapers, submit your notice, and manage all communication

✅ Six-week publication – We ensure your notice runs correctly for all six consecutive weeks

✅ Affidavit collection – We obtain both affidavits after publication completes

✅ State filing – We complete and file your Certificate of Publication with the NY Department of State

✅ Deadline management – We track your 120-day deadline and keep everything on schedule

✅ Compliance guarantee – We ensure your notice includes all legally required elements

Sullivan County Pricing

$695 all-inclusive

No hidden fees. No surprises. Includes:

• Both newspaper publications (daily + weekly, 6 weeks each)
• All coordination and management
• Affidavit collection
• Certificate of Publication filing
• $50 state filing fee
• Peace of mind

You save: 10-15 hours of phone calls, coordination, follow-up, and paperwork.

Get started with Sullivan County publication →

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Key Takeaways

Sullivan County doesn't list approved newspapers online—you must call the County Clerk at (845) 807-0411 to get current approved newspapers

Publication costs $495 for newspapers + $50 state fee = $545 DIY total, or $695 with professional service

You have 120 days to complete everything—start within 2 weeks of formation to avoid deadline pressure

Only County Clerk-approved newspapers count—publishing in non-approved papers doesn't satisfy Section 206, even if they're local

The process takes 8-12 weeks from newspaper submission to state filing confirmation

Your notice must include specific elements: LLC name, filing date, address, Secretary of State designation, business purpose

Missing the deadline results in suspension—but can be cured by completing publication late

Keep detailed records of affidavits, receipts, and filed Certificate for future proof of compliance

Professional services save time and guarantee compliance—typically worth the $150 service fee to avoid mistakes

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Related Resources

Learn more about NY LLC publication requirements:

• Complete Guide to NY LLC Publication Requirements
• Which Newspapers Can I Use for My New York LLC Publication
• What Happens If You Miss the LLC Publication Deadline
• NY LLC §206 Compliance Guide

Start your Sullivan County LLC publication:

View Pricing | Get Started Today

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Questions? Contact us or call the Sullivan County Clerk's Office at (845) 807-0411 for approved newspaper information.