Which Newspapers Can I Use for My New York LLC Publication?

12 min readLLC Publication RequirementsUpdated January 23, 2026

The newspapers you can use for your New York LLC publication are determined by your county clerk. Each of New York's 62 county clerks maintains a list of "designated newspapers" approved for LLC publication notices. You must publish in one daily and one weekly newspaper from your county's approved list. Using newspapers not on your county clerk's designated list may result in rejection by the Department of State.

We maintain newspaper data for all 62 New York counties, sourced from official government records. Select your county below to see the designated newspapers, pricing, and county clerk contact information.

New York LLC publication requires designated newspapers from your county clerk's approved list

Find Your County's Newspapers and Clerk Contact

We've compiled designated newspaper information for every New York county from official county clerk records. Each county page includes:

Designated newspapers currently on file for that county
County clerk phone number for verification
Publication pricing if you choose our service

Important: County clerks rotate through newspapers periodically, and designations can change without notice. We run automated checks against government sources monthly, but newspapers may still become outdated between updates. Always call your county clerk to confirm current designated newspapers before placing ads yourself. The clerk's phone number is on each county page.

If you hire us, we verify newspaper designations with the county clerk at the time of your order as part of our service.

What you'll find on each county page: Designated newspaper names, county clerk phone number for verification, and our all-inclusive pricing if you'd like us to handle the entire publication process for you.

NYC Boroughs

The five NYC boroughs have the highest publication costs due to newspaper advertising rates in the metropolitan area.

New York County (Manhattan) - most expensive
Kings County (Brooklyn)
Queens County
Bronx County
Richmond County (Staten Island)

Long Island

Hudson Valley

Capital Region

Albany County - often the most affordable
Rensselaer County
Saratoga County
Schenectady County
Columbia County
Greene County
Warren County
Washington County

Central New York

Western New York

Southern Tier

North Country

Mohawk Valley

What Are Designated Newspapers for LLC Publication?

New York Limited Liability Company Law Section 206 states:

"Within one hundred twenty days after the effectiveness of the initial articles of organization, a copy of the articles of organization or a notice... shall be published once each week for six successive weeks in two newspapers of the county in which the office of the limited liability company is located, one to be a daily newspaper and one to be a weekly newspaper, to be designated by the county clerk..."

The term "designated newspapers" means newspapers that the county clerk has officially approved for LLC publication notices. This is not a suggestion - it is a legal requirement. The county clerk's designation is what gives a newspaper the authority to publish legally valid LLC notices for that county.

Key facts about designated newspapers:

Each county maintains its own list of designated newspapers
A newspaper's physical location does not determine which counties it can serve
Newspapers can be designated for multiple counties
Designations can change - a newspaper approved last year may not be approved today
You need one daily newspaper and one weekly newspaper from the designated list

How County Clerks Designate Newspapers

County clerks evaluate newspapers based on criteria including circulation, publication frequency, and distribution within the county. The designation process ensures that LLC formation notices reach the public through legitimate publications.

Why designation matters: The purpose of LLC publication is public notice. When you publish in designated newspapers, you're fulfilling the legal requirement that the public has an opportunity to learn about your new business entity. Non-designated newspapers don't satisfy this requirement, regardless of their circulation or reputation.

Why lists aren't always published online: Many county clerks don't maintain public online lists of designated newspapers. Some provide lists only by phone request. Others update their lists without public announcement. This is one reason why verification directly with the county clerk is essential before publication.

New York State map showing 62 counties with different designated newspaper requirements

How We Maintain This Data

We compile designated newspaper information from official county clerk records and New York State government sources. Here's how we keep it current:

Data sources:

County clerk office records
New York State Comptroller's newspaper list - official state registry of newspapers available for notice publications
New York Department of State filings
Direct verification calls with clerk offices

Update frequency:

Automated checks run monthly against government sources
Manual verification when processing customer orders
Updates published to county pages as changes are identified

Why you should still verify: County clerks can change designated newspapers at any time without public notice. A newspaper designated last month may not be designated today. Our data represents a snapshot that may not reflect the most recent changes.

Our recommendation: If you're placing ads yourself, call the county clerk to confirm current designations before committing to newspapers. Each county page includes the clerk's phone number. If you use our service, we verify with the county clerk at the time of your order.

The Publication Timeline and Process

New York law requires LLC publication to be completed within 120 days of filing your Articles of Organization with the Department of State.

The timeline works as follows:

Day 0: File Articles of Organization with NY Department of State
Within 120 days: Complete the following steps:
- Contact your county clerk to confirm current designated newspapers
- Submit your LLC notice to one daily and one weekly designated newspaper
- Publish for six consecutive weeks in each newspaper
- Obtain affidavits of publication from both newspapers
- File the Certificate of Publication with the Department of State

What the notice must include:

LLC name
Date of filing Articles of Organization
County where LLC office is located
Secretary of State designated as agent for service of process
Address for forwarding process
Character or purpose of the LLC

Common Mistakes in Newspaper Selection

These errors cause rejections and delays:

Using a newspaper not on the county clerk's designated list. This is the most common mistake. A newspaper may claim they handle LLC publications, but if they're not on your specific county's designated list, your publication may be invalid.

Assuming location equals designation. A newspaper physically located in your county may not be designated for LLC publications in your county. Conversely, a newspaper in a neighboring county might be designated for your county.

Publishing in two dailies or two weeklies. You must have one of each - one daily and one weekly. Two dailies or two weeklies does not satisfy the requirement.

Using an outdated list. County clerks can add or remove newspapers from their designated lists at any time. A newspaper that was designated six months ago may not be designated today.

Letting the newspaper decide without verification. Some newspapers will accept your ad even if they're not currently designated for your county. The rejection comes later when you file with the Department of State.

Always verify newspaper designation with your county clerk before publishing

What Happens If You Use the Wrong Newspapers

The Department of State may reject your Certificate of Publication. This means:

Your publication effort and expense were wasted
You must start the publication process over with correctly designated newspapers
You face additional newspaper advertising costs
Your 120-day deadline continues to run

If you miss the 120-day deadline: Your LLC does not automatically dissolve, but it may lose the authority to conduct business in New York until publication is completed. This can affect contracts, banking relationships, and legal standing.

The cost of getting it wrong: In addition to republishing costs ($300-$1,500+ depending on county), you face delays of 6-8 additional weeks. For businesses waiting on bank accounts, contracts, or licenses, this delay has real consequences.

FAQ: New York LLC Publication Newspapers

Can I use any newspaper in my county for LLC publication?

No. You can only use newspapers that appear on your county clerk's designated list. Not every newspaper in your county - and not even every newspaper that accepts legal notices - qualifies for LLC publication.

How do I find my county clerk's designated newspapers?

Contact your county clerk's office directly by phone. Some provide lists by email request, and some post lists online, but phone is the most reliable method. Our county pages include the clerk's phone number and the designated newspapers we have on file for each of New York's 62 counties.

Can I publish in a different county to save money?

Your publication must be in the county listed in your Articles of Organization as your LLC's office location. However, if you have flexibility in choosing your LLC's office address before filing, you can select a county with lower publication costs. Albany County is often the most affordable option.

What if a newspaper says they're approved but they're not on my county's list?

Verify directly with the county clerk. The newspaper's claim does not override the county clerk's designation. If the county clerk does not list that newspaper as designated, do not use it for your publication.

Do the newspapers have to be physically located in my county?

No. A newspaper can be designated for counties other than where it's physically located. What matters is whether your county clerk has designated that specific newspaper for LLC publications in your county.

How often do designated newspaper lists change?

There's no set schedule. County clerks can add or remove newspapers at any time. This is why verification at the time of publication - not based on old information - is essential.

What proof do I receive after publication?

Each newspaper provides an affidavit of publication confirming the notice ran for six consecutive weeks. You need affidavits from both newspapers to file your Certificate of Publication with the Department of State.

How LLC Publishers Handles Newspaper Selection and Publication

What we do:

Verify current designated newspapers - We contact the county clerk to confirm which newspapers are currently designated for your county at the time of your order
Select compliant newspapers - We choose one daily and one weekly from the verified designated list
Place your notices - We submit your LLC formation notice to both newspapers
Monitor the six-week publication - We track publication dates to ensure six consecutive weeks
Collect affidavits - We obtain affidavits of publication from both newspapers
File your Certificate of Publication - We submit the completed Certificate to the NY Department of State

What you control:

Your LLC details (name, address, registered agent)
Your county selection (if filing new Articles of Organization)
Order timing

Our guarantee: If your Certificate of Publication is rejected due to newspaper selection or publication process errors on our part, we will republish at no additional cost and cover any additional state filing fees.

Pricing: One-time fee covering both newspapers, six weeks of publication, affidavit collection, and Certificate of Publication filing. No ongoing costs. See your county page for specific pricing.

Sources and Legal Reference

New York Limited Liability Company Law Section 206 - establishes the publication requirement
NY Department of State - Certificate of Publication - filing requirements and forms
NY State Comptroller - Newspapers Available for Notice Publications - official state newspaper registry
County clerk offices maintain designated newspaper lists (contact information on individual county pages)

Note: Publication requirements and designated newspaper lists can change. The information on this page is current as of the last update date shown above. Always verify with your county clerk before placing publication orders yourself. This information is provided for educational purposes and does not constitute legal advice.