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Sample Notice of Formation

386 chars~8 lines

A sample, built for a made-up LLC. Look up your LLC above to build yours.

Notice of formation of SAMPLE HOLDINGS LLC. Articles of Organization filed with the Secretary of State of NY (SSNY) on January 15, 2026. Office location: Albany County. SSNY designated as agent of the Limited Liability Company (LLC) upon whom process against it may be served. SSNY shall mail a copy of process to THE LLC, 123 MAIN STREET, ALBANY, NY 12207. Purpose: Any lawful purpose.

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You've got this. Copy your notice and submit it to your county's designated newspapers. Run it for 6 consecutive weeks in both a daily and weekly paper, collect the affidavits, and file with NY State.

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Before You Copy This Notice

Under NY LLC Law Section 206, every New York LLC must publish a notice of formation. The #1 rule: Your notice must match your state records exactly. This includes your LLC name (even if it has a typo), your filing date, and your service of process address.

We pull your information directly from NY Department of State records to help ensure accuracy. But always double-check before submitting to newspapers.

Read the complete guide to notice requirements →

What Your LLC Publication Notice Includes

Section 206(a) of the New York LLC Law lists what "the notice shall include". This tool builds one full-length notice that states each item the statute lists, from your NY Department of State record and the details only you know.

Item	Where it comes from
The name of the LLC	The state record, exactly as filed
The date the Articles of Organization were filed, and the date of formation if it is not the filing date	The state record
The county where the LLC's office is located	The state record
The street address of the principal business location, if any	You, in the optional field
The Secretary of State as the LLC's agent for service of process, and the address it mails process to	The state record
The registered agent's name and address, if the LLC has one	The state record
The latest date of dissolution, if the LLC has a specific one	The state record
The character or purpose of the business	"Any lawful purpose" for an LLC; the profession you choose for a PLLC

Professional service LLCs (PLLCs)

A PLLC's notice follows Section 1203 of the LLC Law, which lists the same items except the separate formation date. The tool states the PLLC's profession as its purpose, so it asks you to choose the profession as it is written in the Articles of Organization.

Foreign LLCs

An LLC formed in another state publishes a Notice of Qualification under Section 802 instead (Section 1306 for a foreign PLLC). It also states the jurisdiction and date of its organization, the address of the office its home jurisdiction requires (or of its principal office, where none is required) and the officer its formation document is filed with. The tool reads the first two from the state record and asks you for the rest.

Pre-Submission Checklist

Before you send your notice to a newspaper, verify these three things:

LLC name matches state records exactly

Including capitalization, punctuation, and spacing. Look up your LLC on the NY DOS website to confirm.

Filing date is your DOS filing date (not today's date)

This is when your Articles of Organization were filed with the state - not when you're running the ad.

Service address matches your SOP address on file

Use the address recorded as your Service of Process address with NY DOS - whether that's a registered agent or your own address.

Bonus: Contact your newspaper first

Ask if they have a specific template or format requirements.

Save Money Without Taking Risks

Publication costs vary by newspaper - some charge by the word, others by the line. Here's how to keep costs down safely:

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Choose 1" print size over 2"

Larger print looks nicer but costs more. Since this is a legal requirement - not marketing - the smaller size meets your needs at a lower cost.

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Use "any lawful purpose" for your purpose statement

This standard phrase is brief, widely accepted, and works for most businesses. A longer, specific purpose statement is rarely necessary. A PLLC is different: its notice states the profession it practices.

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Be careful with abbreviations

Safe: LLC, NY, SSNY
Risky: Arts. (Articles), Org. (Organization), addr. (address)
Never abbreviate: Your LLC name

Remember: This is a legal compliance requirement, not a marketing opportunity. The goal is to publish a correct notice at a reasonable cost - not the cheapest possible notice that might get rejected.

What Happens If Something Goes Wrong

If your publication notice contains errors, the consequences can be costly and time-consuming:

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Rejection by the newspaper: They may catch the error and refuse to publish until corrected.

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Invalid affidavit: If the error is discovered after publication, your affidavits may be invalid.

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Republication required: You may need to start the 6-week publication period over from the beginning.

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Additional costs: Republishing means paying for newspaper ads again.

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Certificate of Publication delay: Missing your 120-day deadline can affect your LLC's ability to conduct business.

Common errors that cause problems: Using the wrong date (today's date instead of filing date), incorrect LLC name spelling, wrong address, and missing the required language about SSNY forwarding process.

Common Questions

What if my LLC name has a typo in the state records?

Use the name exactly as it appears in the NY Department of State records, including the typo. Your publication notice must match what's officially on file. If you want to fix the typo, you'll need to file an amendment with the state first, wait for it to be processed, then publish with the corrected name.

Which address should I use: my registered agent's or my personal address?

Use whatever address is recorded as your Service of Process (SOP) address with the NY Department of State. This might be your registered agent's address or your own address; what matters is that it matches what's on file. Having a registered agent doesn't automatically mean you use their address in the notice; you use whatever is recorded as your SOP. If your LLC also has a registered agent, the notice names the agent too, and this tool adds it from the state record. Look up your LLC on the NY DOS website to confirm.

Can I abbreviate words to save money on publication costs?

Some abbreviations are universally accepted (LLC, NY, SSNY), but others can be risky. Abbreviations like "Arts." for Articles or "Org." for Organization are used but may not be accepted everywhere. Never abbreviate your LLC name. When in doubt, spell it out: the small savings from abbreviating isn't worth the risk of rejection.

What is the purpose statement and what should I use?

The purpose statement describes what your LLC will do. "Any lawful purpose" is the standard, widely-accepted phrase that works for most businesses. It's brief and keeps your costs down. Using a longer, specific purpose statement is optional and will increase the length (and cost) of your notice. A professional service LLC (PLLC) is different: its notice states the profession it practices, and this tool asks you to choose it as it is written in the Articles of Organization.

Do I need to include a principal business address?

Section 206(a) of the New York LLC Law lists, among what the notice shall include, "the street address of the principal business location, if any" (the PLLC and foreign LLC sections use the same words). If your LLC has one, enter it in the tool and it is added to the notice. If it does not, leave that field empty: the "if any" wording accounts for that, and the notice is prepared without it.

What happens if my publication notice is rejected?

If your notice is rejected or found to have errors, you'll need to correct it and republish. This often means starting the 6-week publication period over and paying for the ads again. This is why it's so important to get it right the first time: verify everything matches your state records before submitting.

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